1. What data do we collect?
Based on the nature of the position and how far in the recruiting process you may advance, we may collect (with your consent, where required by applicable laws) the following information. Except where otherwise stated, the provision of this information is mandatory if you wish to proceed with the recruitment process:
(i) Identifying Information: Information that identifies a natural person including but not limited to name, contact information (home address, phone number, email address, family details) “Personal Information”; a resume or CV (which includes your employment history; educational & qualification history, skills); references and notes, interview notes (and any information you provide to us during an interview); and, where applicable to your role and permitted by law, background check results.

(ii) Video/Audio Recording: We may conduct your interview by video, but we do not record or store interview footage or screenshots of the interview.

(iii) Health Information: The voluntary provision of information about any medical condition or disability in some circumstances, to allow us to consider whether we need to provide appropriate adjustments during the recruitment process or in respect of your employment (if successful).

(iv) Citizenship/Information to Demonstrate Ability to Work: If you are successful in the recruiting process, we will request or collect additional information from you for the purpose of your employment (including evidence of identity as required to establish your right to work for immigration purposes, whether sponsorship is required) and we will share your information with additional service providers (e.g. to enable us to process payroll and use HR information systems).

(v) Testing: Where permitted by applicable law and where relevant to your role, once you receive an offer, we may also ask you to submit to a drug test. Depending on your position, we will receive a pass/fail score or the results of that test. Accuracy of information. Please make sure that any Personal Information you share with us is accurate and up to date information. If you are sharing any Personal Information on behalf of a third person, you should ensure that you are authorized to do so.

2. What do we do with your data?
We use the Personal Information for the following purposes: 

(i) Recruiting and hiring: We collect Personal Information through the application process to enable us to conduct the recruitment / interview process. 

(ii) Respond to your inquiries: To respond to your inquiries, complaints, questions and suggestions regarding the recruitment process. 

3. Who do we disclose your data to?
We transfer your Personal Information internally within EMUGE-FRANKEN group to Recruitment teams, Human Resources teams, and Hiring Managers. We may disclose your Personal Information to third-parties in the following cases: 

(i) Service Providers: We may share your Personal Information with the service providers who work with us in connection with the recruitment process. All such service providers are subject to stringent confidentiality restrictions consistent with this Privacy Policy. 

(ii) Merger or Acquisition: We may transfer your Personal Information if we are acquired by another entity, or if we merge with another company or transfer a part of our business, including the Website, to a third party. Any such third party or resultant entity that receives your Personal Information shall have the right to continue to use your Personal Information in line with the purposes set out herein. In the event of such a sale or transfer, we may notify you. 

(iii) Legal and Regulatory Authorities: We may disclose your Personal Information in order to comply with our legal obligations/ court orders/ requests by Govt. authorities. 

4. How long we retain your data?
We endeavor to only collect such Personal Information that is necessary for the purposes of the recruitment process. Personal Information belonging to applicants that are not employed by us will be retained for no longer than 36 months from the later of: 

(i) the point at which a rejection decision is made;

(ii) the date at which recruitment decision is communicated to you; or

(iii) the date of our last communication with you regarding your application/recruitment.

5. Our security measures
Your Personal Information is stored on Network Attached Storage and/or local media devices including laptops, desktops, or similar third-party cloud servers. We have implemented encryption mechanism such as Secure Socket Layer (SSL) protocol. Although we provide appropriate firewalls and protections, we cannot warrant the security of Personal Information transmitted as these systems are not hack proof. Data pilferage due to unauthorized hacking, virus attacks, technical issues is possible, and we will take necessary measures to mitigate such events. You are required to be careful to avoid “phishing” scams, where someone may send you an e-mail that looks like it is from us asking for your personal information.

6. Your Rights
You have the right to access your Personal Information in our possession, right to have us rectify or modify any such Personal Information, right to have us erase/delete your Personal Information, right to restrict us from